Retrouvaille Southwest Regional Gathering
San Diego, CA
Volunteer List

Registration and Check-In

  • Daniel/Laury Craun lead

    • (2) Volunteer couples for Saturday morning​

      • check-in​

        • issue badges​

    • (2) Greeter couples for Saturday morning

 

Silent Auction - low priority 

  • (1 or 2) Volunteer couples

    • procure/obtain silent auction donations

      • (5) max ​

        • examples - homemade quilts, knitted/crochet blankets, woodworking, Retrouvaille themes, Hilton overnight with bottle of wine, Marriot, handbag with raffle, Dan Grider - photo package, Etsy, etc​

    • item descriptions​

    • silent auction set up

 

Public Relations/Marketing Team (M/T)

  • coordinating with local hotels - favorite lists

  • creating local “guides” for couples (??)

  • emails to guests/Social media promotion (C/C)

  • printed materials like displays (??)

  • logo - M/T daughter to create logo

Speakers/Entertainment

  • coordinating speakers (C/C)

  • Music and slide show arrangement

    • ​C/C obtain songs and attending couple pictures
    • (1-2) Volunteer couples compile music for Dinner and post-Dinner dancing ​
      • Dinner (5-6 PM)

        • Wedding songs from attending couples​

        • Wedding and Current pictures (slide show) from attending couples

      • Post-Dinner (6-8 PM)

        • Dancing playlist​

  • A/V

    • (1-2) Volunteer couple

    • Verify equipment on-hand at the Pastoral Center

      • microphones and speakers

      • projectors

      • lighting

      • computers 

    • Obtain external equipment as required

    • Friday evening set-up/test​

 

Décorating/Catering Team (M/T)

  • Set-up and Takedown

    • How many volunteers?​ no more than (6) couples required.

    • setup – day before/day of

  • breakdown of tables, etc. last day

  • set up of table centerpieces/décor (already have décor needed)

  • planning food menus and coordinating outside vendors

    • Saturday breakfast - Knight of Columbus (Pancake/Egg)​

    • Saturday lunch - Coastal CORE - Example - Burgers, Hot Dogs, salads, chips, etc or Costco - roast beef sandwiches, turkey rolls, salad, pickles, etc  - Chili.

    • Saturday Dinner - Italian catered (M/T)

    • Sunday breakfast - North Count CORE - Continental breakfast

    • Sunday Lunch - Spanish - Box lunch

  • coffee Urns, beverage dispensers, cutlery, utensils, etc, at-cost/discounted (M/T)

  • service coordination for meals 

  • beverage and snack table - refresh table during the day/evening

    • (1-2) Volunteer couple​